Policies

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Advanced Search for Workspace Policies

The Advanced Search option allows you to perform an advanced search for different Workspace policies. To search policies, follow these steps:

  1. Log on to the Seqrite mSuite console and in the left pane, select Workspace > Policies.

  2. On the Workspace Policies page, click Advanced Search.

  3. From the Select Created By list, select the desired creator name and click Search.

    The search result gets displayed.

Taking an action for Workspace Policies

The Take Action list appears on the Workspace Policies list page when you select a policy. The Take Action list includes the following options:

  • Create Copy: Helps you to create a duplicate copy of a single selected policy. You can create a copy of a single policy, whereas you cannot create copy of multiple policies.

  • Delete: Helps you to delete single or multiple selected policies.

    Note:
    You cannot delete a policy that has a group assigned to it.
  • To take an action, select the required option from the list and click Submit.

Adding a Workspace Policy

To create a new Workspace policy, follow these steps:

  1. Log on to the Seqrite mSuite console and in the left pane, select Workspace > Policies.

  2. On the Workspace Policies page, click Add Workspace Policy.

  3. Enter Policy Name and Description.

    If you want to make this policy a default one, select the Default check box. The default policy is applied to the newly added device automatically.

  4. Click Next to apply the policies.

    The policy setting page appears.

  5. The Edit Policies tab includes different policies divided in sections. Visit each section, and select the required policy components. To enable a policy, click on the red circle. This policy gets active and applies restriction on the device.

    To get complete information of the policy from already created policies, select the policy from the Inherit From list.

  6. Click Save and Publish.

    New policy is created successfully.

Editing the Workspace Policy

You can edit a Workspace policy as per requirement and apply the policy to a group.

To edit a policy, follow these steps:

  1. Log on to the Seqrite mSuite console and in the left pane, select Workspace > Policies.

  2. On the Workspace Policies page, click the Edit icon.

  3. To edit the policy name, description, and apply the policy to a group, click the Edit tab.

  4. To modify the policy settings, click the Edit Policies tab.

    A policy is divided into different sections. Visit each section, and turn on the required policy and choose the required options.

  5. Click Save and Publish.

    The policy name appears.

  6. Enter the comments about the changes in the description text field and click Confirm.

Note:
A new version number is generated whenever changes are made to the policy.

Workspace Policies

Workspace policies include all the policies that can be applied to Workspace to access and manage the Workspace components. The policies are categorized into different sections of the container such as application access, policies related to container, browser, email, password, calendar, contacts, and vault.

Application Access

This policy is created to provide access and manage all the applications added to Seqrite Workspace. As an Administrator, you can enable or disable the use of such applications according to the organization strategy. This policy can be applied to both, Android and iOS devices. You can apply policies on applications such as email, browser, file manager, camera, contacts, and so on. The components of application access policy are as follows:

Sr. No. Policy Description
1 Enable Email App Helps you to provide access to the email application on the Workspace.
2 Enable Browser App Helps you to provide access to the assigned browser inside the Workspace.
3 Enable Vault App Helps you to provide access to the secure folder inside the Workspace.
4 Enable Camera App Helps you to provide access to the camera application.
5 Enable Notes App Helps you to provide access and use the note application when working in Workspace environment.
6 Enable Text Editor App Helps you to provide access to the authorized text editor to be used inside Workspace.
7 Enable Contacts App Helps you to provide access to the user’s corporate email contacts list.
8 Enable Calendar App Helps you to provide access to the Outlook calendar events so that the user remains up-to-date with the day-to-day calendar events.

Container policy

This policy is applicable to both Android and iOS devices with Seqrite Workspace container. With this policy, you can access or apply restrictions on the container itself.

Sr No. Policy Description
1 Access Workspace Offline Helps you to give access to the user to access the Workspace even in offline mode.
2 Workspace Lockout Time Helps you to enable or disable this functionality and also set the lock time of Workspace if the app remains inactive for that set period.
3 Lock Workspace App in the Background Helps you to lock the Workspace in the background.
5 Time-Bomb Period (days) to Wipe Workspace Helps you to enable or disable the auto wipe functionality of Workspace to delete all its data in set number of days. You can add the number of days in between 1 to 999.
6 Allow Clipboard Helps you to enable or disable the use of clipboard functionality (cut-copy-paste) inside the WorkSpace.

Browser Policy

This policy is applicable to the default browser of the Workspace that can be applied to the Android and iOS devices. Different components of browser policy are as follows:

Sr. No. Policy Description
1 Set Default Home Page Helps you to enable or disable the functionality to change or add the default browser to be used inside the Workspace. If this policy is enabled, then the device user can access only the defined browser.
2 Allow Unsecure (http) URLs Helps you to enable or disable the functionality to access the unsecure (http) URLs through Workspace browser.
3 Allow File Upload Helps you to enable or disable the functionality to upload the file through Workspace browser.
4 Allow File Download Helps you to enable or disable the functionality to download the file through Workspace browser.
5 Allowed File Formats for Download/Upload Helps you to add the file extensions that you can allow the user to upload or download it from Workspace browser. If this option is not enabled, then the device user can access any type of files through Workspace browser.
6 Enable Privacy and Security Settings Helps you to enable or disable the privacy and security settings of Workspace. If this option is enabled, then the device user can make changes to the browser settings.
7 Allow Screenshot(s) on Browser App Helps to enable or disable the functionality to take a screenshot of Workspace browser.

Email Policy

With this policy, you can apply different strategies and control the organizational emails. You can manage different email components such as account type, attachments and its file type or the size and so on with this email policy.

Sr. No. Policy Description
1 Email Account Type Helps you to enable or disable the functionality to select the email account type for Workspace. By default, Seqrite provides Outlook, GSuite, IMAP/POP email accounts. Thus, you can select your respective corporate Outlook or GSuite account. If you set this account and enable it, the device user has to configure the same email account to access through Workspace.
2 Allow Email Attachments Helps you to enable or disable the functionality to share email attachments through Workspace. If this option is enabled, the device user can share the email attachments and if it is not enabled, the device user cannot share any email attachments.
3 Enlist File Formats for Outgoing Email Attachment Helps you to enable or disable the functionality to define the attachment file types that can be shared through WorkSpace email account. This component is dependent on the Allow Email Attachment component, if it is enabled, only then you can access this policy. If this option is not set, the user can share any type of file as an attachment.
4 Allow Attachment from outside Workspace Helps you to enable or disable the functionality to share the attachment from different options other than Workspace. If this option is not enabled, the device user can share the attachments only through WorkSpace.
5 Enlist Domains for Outgoing Emails Helps you to enable or disable the functionality to set the corporate domains to which the device user can send the emails through Workspace. If this option is disabled, the device user can send emails to any domain.
6 Allow Maximum Size Limit for Download (MB) Helps you to enable or disable the functionality to set the maximum downloadable size of the attachment in MB. Any attachment exceeding the maximum downloadable value, will not be downloaded. If this option is disabled, the device user can download email attachment of unlimited file size.
7 Shows BCC Field in Emails Helps you to enable or disable the functionality to show the BCC option in the email. If this option is enabled, only then the BCC option is visible while composing email through Workspace. If this option is disabled, BCC option will not be visible.
8 Allow Screenshots on Emails App Helps you to enable or disable the functionality to take screenshot of the emails received in Workspace.

Password Policy

To access Workspace, you require password. Thus, password policy helps you to manage the Workspace password. You can set minimum password length or expiry days and so on. Depending on the defined password policy, the device user can view the password fields and will be restricted to use the defined password type.

Sr No. Policy Description
1 Password Strength This options, helps you to set the password strength for device user. If you set PIN, moderate, or strong, accordingly the device user will be able to set the password for Workspace. PIN: The user can set Pattern, PIN or password. The user can set the password of 4-digit numeric PIN. This is less secure option. Moderate: The user can set the password of 6 or more alphanumeric (UPPER case) characters. This is secure option. Strong: The user can set the password of 8 or more characters including UPPER or lower case, number, and symbols.
2 Minimum Length for Password This policy depends on Password Strength policy. If you have defined PIN, moderate, or strong, then accordingly 4, 6, 8 text fields will be displayed on the device.
3 Password Expiry (days) Helps you to set the password expiry days for Workspace, and enable or disable this functionality.
4 Enable Touch ID Helps you to enable or disable the Touch ID functionality. It forces the user to user the same fingerprint to login to the mobile device and Workspace.
5 Account Lockout Threshold for Invalid Logon Helps you to enable or disable the functionality to set the value for invalid logon attempts to Workspace. If the user exceeds this invalid logon attempts, then the Workspace gets locked for the defined time of 30 minutes.

Calendar Policy

With this policy, you can apply this policy to the Workspace calendar app.

Sr. No. Policy Description
1 Allow Screenshots on Calendar App Helps you to enable or disable the functionality to take screenshot of the Workspace calendar app.

Contact Policy

With this policy, you can apply policy on the Workspace contacts.

Sr. No. Policy Description
1 Allow Screenshots on Contact App Helps you to enable or disable the functionality to take the screenshot of the contacts available in the Workspace.

Vault Policy

With this policy, you can apply policy on the Workspace vault.

Sr. No. Policy Description
1 Allow Screenshots on Vault App Helps you to enable or disable the functionality to take the screenshot of the Workspace vault.
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